Tips for submitting your printing work - PDF or hard copy

To avoid any delays or errors, we have a number of tips for how to submit your printing work or design orders.

Printing work & print files

For delivery of both inner pages and covers, we prefer to receive a PDF file, as in a well-made PDF the lay-out of your document is fixed. PDF also has the advantage that it is compact and easy to edit. PDF files can be used both by Mac and PC computers.

  • Before you deliver the file, you can best us send us a test section (16 pages) containing: text and/or images about which there are still some uncertainties; we also advise this to speed up editing.
  • Make sure that the uneven pages are on the right and the even pages on the left; also bear in mind the page numbering.
  • Any blank pages should be included in the file.

Requirements of a good PDF?

  • If you have Acrobat Distiller, make sure that the option ‘press’ is on.
  • The fonts and/or colour images used have to be included.
  • The resolution of images and/or colour images has to be a minimum of 300 dpi.
  • Make sure that the colour images are made up of Cyaan, Magenta, Yellow and Black (CMYK).
  • Never use RGB images in your inner pages or cover.
  • Lines and figures have to have a minimum line thickness of 0.25 points. Lines which are too thin will not be printed.

Supplying hard copy

  • Print your final work single-sided on a good quality laser printer with a resolution of at least 600 dpi.
  • The text blocks have to be centred on the A4 format so that every page occupies the same position.
  • Bear in mind that if page numbers are not centred, on even pages they will appear on the right in the text block and on even pages, on the left.
  • Make sure that any blank pages are included in your print run.

An order for document lay-out

Graphic Products has excellent designers who are able to professionalise your publications. Good design means effective communication. Make sure that your order is clear to our staff.

Submitting files in digital form

This method of submission includes a combination of diskette, CD-rom, memory stick, etc., and paper. It is also possible to submit by email (depending on complexity and file size) if agreed in advance. The customer (author) should make sure when submitting files in digital form that this is in plain text, without photos, illustrations and lay-out instructions. Anything that should be set as a text document should be removed. This includes:

  • use of upper and lower case letters;
  • correct spelling, grammar and style;
  • punctuation (full stops, commas, spaces, etc.);
  • any list of contents (without page number);
  • any colophon;
  • use of paragraphs;
The customer (author) should also provide a paper version (hard copy) of the digital file, indicating:
  • what should be bold, in italics and underlines;
  • what should be in a larger or smaller font;
  • tabs, indenting paragraphs;
  • where a new paragraph should begin;
  • where a new page should begin;
  • where the colophon and table of contents should be placed;
  • where photos, illustrations and/or logos should be placed;
  • a caption should be given for each illustration and/or photo;
  • where any use of colour should take place;
  • (digital) photos and illustrations (logo/image) should be supplied separately.

When submitting a paper version (hard copy)

Please make sure that:

  • the text on paper is exactly as it should appear;
  • empty spaces are left free for photos and illustrations;
  • a caption should be provided for each illustration and/or photo.

If you have any questions about submitting digital material, please contact Graphic Products.

Last Modified: 31-05-2010